Goods Picking: Assist the Line Manager in picking goods for sales and consignment in Phnom Penh and provinces. Returns Handling: Support the Line Manager in managing returns from sales and customer consignments, preparing "Goods Return" and "Goods Receive Inspection Reports," and setting aside items as instructed. Inventory Counts: Conduct daily, quarterly, and annual physical counts as requested by Inventory Control. Temperature Recording: Update and maintain temperature control records for each designated location. Damage Reporting: Promptly report any damaged or expired products to the Line Manager. Equipment Maintenance: Assist in regular checks and maintenance of reach trucks and forklifts. Storage Compliance: Ensure that goods are stored according to established "Storing Guidelines." Warehouse Organization: Maintain a neat and tidy warehouse environment. Team Support: Assist coworkers with related tasks as needed. Rule Adherence: Comply with all company rules and regulations. Work involves lifting materials and products weighing up to 60 pounds regularly. Must be available to work on weekends and be flexible with early arrivals or late departures to complete delivery tasks. Quality Improvement Participation: Participate in the Quality Work Environment Program through KAIZEN and 5S initiatives. Additional Duties: Perform other related tasks as assigned by the Line Manager.
Administrative and Clerical Coordination: Coordinate administrative and clerical functions to ensure efficient office operations and smooth workflow across departments. Provide general administrative support to the finance team and other departments as needed, including preparing reports, creating presentations, and assisting with travel arrangements. Meeting Organization and Minute Taking: Organize and schedule meetings, including preparing agendas, distributing meeting materials, and coordinating logistics. This requires strong organizational skills and attention to detail. Attend meetings and accurately record minutes, capturing key decisions, action items, and discussions. Ensure that minutes are distributed promptly to relevant stakeholders. Maintain a central repository of meeting minutes and related documents for easy access and reference. Records Management and Compliance: Maintain official records and correspondence, including government letters, contracts, and financial documents, in accordance with established procedures and regulatory requirements. Ensure the accuracy and completeness of all records and implement measures to protect sensitive information. Manage filing systems and information resources to provide quick access to accurate data when required. This includes organizing files, indexing documents, and maintaining databases. Communication and Language Support: Support communication in English and Khmer to facilitate effective collaboration with internal teams and external stakeholders. Ensure that all communication is professional, accurate, and culturally sensitive. Promote a cooperative and cheerful work environment to strengthen team collaboration and staff support. Foster positive relationships with colleagues and contribute to a supportive and inclusive team culture.
Payment of Purchase Order (Fixed Asset and Inventory) Arrange payment to suppliers for purchase of inventory Ensure goods receipt note documents (GRN) are received and enter purchase invoices in system D365 and promptly pass to Accounting Supervisor/Accounting Manager for posting. Prepare related purchase cost absorption and promptly pass to Accounting Supervisor/Accounting Manager before absorption of the cost. Ensure the purchase invoice documents are scanned and filed in the right location Assist on collecting fixed asset documents by submitting supporting documents in channel to Fixed Asset Controller/Senior Accounting Officer Bookkeeping of adjustment is correctly performed including the foreign currencies adjustment, small balance, net off AR/AP, and other transactions. Weekly review vendor aging balance to ensure payment to vendor 7 days before due date. Report to ACS/ACM regularly for any issue related to payments and goods receipt notes Request statement of account (SOA) from vendors every 25th of the following month. Attend quarterly stock count and prepare stock count reports Prepare payment forecast list for treasury team (FCMT). Update goods receipt notes list (Purchase inventory listing) Update project control schedule list in every 15th for following month Assist in performing stock count quarterly and yearly Audit & Compliance Asist in providing documents relevant to Expense Management & Payment of Purchase Order such as Expense document, vendor contract, payment transfer of inventory, goods receipts note, shipment document, inventory in transit etc. for external audit and tax audit. Assist in applying for tax certificate such as withholding tax, donation for charitable contributions and ensure all documents are accurately filed and stored in the appropriate location. Withholding tax certificate: Assist in gathering necessary documents and preparing supporting worksheets for tax agents in relation to tax certification requests and follow up with tax agent for withholding certificate from GDT and send email of the tax certificate to vendors.