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Facilities Supervisor oversees the operations of 5 sections as follows:
1. Safety services
• Oversee school and public safety:
• Thieves and robbery.
• Drug abuse and trafficking.
• All weapons ban.
• Suspects.
• Sexual harassment.
• Falling objects.
• Unsafe places such wet place, electric shocks, flammable liquid and objects …
• First aids.
• Fire safety preventions.
• Elevator safety.
• Broken electric switch and sockets.
• Emergency exits.
• Expired products.
• Unsafe food and drinks brought in.
• Student safety indoor and outdoor events.
2. Cleaning services
• Manage sanitation and hygiene within the school premises:
• Manage and allocate janitors to clean required places.
• Plan tasks for janitors daily, weekly, monthly, and termly.
• Evaluate janitors’ task quality.
• Receive and give feedback from/ to all stakeholders.
• Make sure all required places are properly cleaned.
• Manage and update cleaning equipment and liquid.
• Clearly train staff about how to use cleaning equipment and liquid.
• Clearly inform staff about all side effects from cleaning liquid.
• Request trainings for staff if needed.
3. Office of in-house staff
• Manage in-house staff nighttime, Sundays, and holidays.
• Ensure safety and sanitation on Sundays and holiday.
• Prepare standby list for Sundays and holiday.
• Do the spot-check on Sundays and holiday.
• Orientate new comers.
• Ensure all staff have enough materials for their daily uses.
• Arrange at least two staff standing by at one place.
• Arrange staff to stand by at any unsafe places and new places.
• Regularly have meetings with staff to remind existing policy and inform new ones.
• Received requests, issues, and challenges and solves and reply them timely.
• Listen to their reports in group telegram and check if their reports are true.
• Make sure staff really do round the ending operation time and make a report.
• Make sure all electric equipment and water supply are off.
• Do regular communication with staff to make them feel warm.
4. Maintenance services
• Manage maintenance staff to make sure they really do their jobs:
• Make sure all light damages are properly and timely repaired.
• Make sure maintenance staff do round up and down to see if there are damages in the building.
• Make sure maintenance staff regularly check and maintain electric equipment such as ACs, generators, electric boxes, water supply system, water tanks, drainage system, …
• Make sure maintenance staff regularly check and maintain doors, windows, white boards, picture frames, roofs, ceilings, walls, …
• Receive request forms from the requesters and arrange tasks for maintenance staff accordingly.
• Request technical staff to help if the damages beyond maintenance staff ability.
• Follow all assigned tasks till it is completed.
• Update request list and do the monthly report.
• Update all issues occurred to Campus Director and Head Principal.
• Involve in studying projects when outside technicians needed.
• Receive daily report from maintenance staff.
• Prepare monthly report to Head of department, Director and Head Principal.
• Control stock with proper stock in-out report.
• Checks completed work by vendors and contractors.
• Recommends maintenance, mechanical, electrical, and facility design modifications.
• Manages and reviews service contracts.
5. Housekeeping services
• Manage Housekeeper to do his/ her job effectively:
• Make the school premises green and fragrant.
• Decorate plants and flowers attractively.
• Make a planting garden where necessary.
• Work with security and janitors to maintain and water the plants properly.
• Plant flower in accordance with different seasons.
• Make a proper deep cleaning schedule.
• Make a proper pest control and disinfection schedule.
• Prepare monthly report to Head of department, Director and Head Principal.