Lead, coordinate, and monitor daily logistics operations, including transportation, warehousing, inventory, and distribution. Review warehouse planning methods, warehouse storage and layout plans. Determine warehouse storage system strategy using knowledge of changes in conditions, operations and the environment and its impact to outcomes. Review warehouse operations through application of supply chain and business management principles. Develop warehouse operations performance goals using quality management knowledge. Review warehouse strategy for alignment across different functions. Organize planning of resources within business activities. Review business processes improvement solutions to determine effectiveness. Formulate mitigating actions or contingency plans for risks associated with process changes. Motivate colleagues at organizational level to develop innovative solutions for driving change. Manage the implementation of environmental protection policies and procedures. Enforce corporate social responsibility policies for warehouse operations. Build a culture of business process improvements that extend beyond project lifecycle. Drive WSH activities to ensure department’s compliance to requirements Lead proactive changes based on WSH risk assessment reports to determine hazards. Adjust operational plans in an agile manner, with rapid deployment of alternatives to the situation. Check and verify before approved on request purchases anything. Conduct performance evaluations, training programs, and professional development initiatives. Foster a positive work culture with strong communication and collaboration. Serve as the primary contact for client operational inquiries and issue resolution. Collaborate with internal teams to meet client requirements and operational KPIs. Develop and manage the operations budget, ensuring optimal resource allocation. Implement technology and automation tools to streamline operations. Analyze trends and data to identify operational bottlenecks and recommend solutions. Other task assigned by management.
Warehouse Solution Design (Customer Facing) • Support the development of new customers, either with existing client contact or by supporting the sales team for RFQ, site visit and presentation • Analyse customer requirements and support Q&A sessions • Design and propose warehousing solutions according to customer needs • Evaluate resources, MHE, investments, EDI, automation and innovation opportunities, etc. • Provide cost analysis and rates using cost model • Build RFQ technical proposal and present the solution to customer Project Management • Work closely with Project Management Team for solutions handover upon project award • Support in solutions adjustment during project implementation phase if needed • Cost and budget follow-up Commercial Package/Costing Tools • Support Business Development team to create up-to-date commercial packages showcasing Company’s expertise and know-how • Support Business Development team to improve internal costing and analytics tools • Owner of solutions innovation, e.g., automations and robotics
Support the development of new customers, either with existing client contact or by supporting the sales team for RFQ, site visit and presentation Analyze customer requirements and support Q&A sessions Design and propose warehousing solutions according to customer needs Evaluate resources, MHE, investments, EDI, automation and innovation opportunities, etc. Provide cost analysis and rates using cost model Build RFQ technical proposal and present the solution to customer Project Management Work closely with Project Management Team for solutions handover upon project award Support in solutions adjustment during project implementation phase if needed Cost and budget follow-up Commercial Package/Costing Tools Support Business Development team to create up-to-date commercial packages showcasing Company’s expertise and know-how Support Business Development team to improve internal costing and analytics tools Owner of solutions innovation, e.g., automations and robotics Essential Educational Background and/or Training Qualifications & Certificates
Procurement Strategy & Policy Develop and implement procurement policies, SOPs, and controls Build an annual procurement plan aligned with operational forecasts and capex/opex budgets. Establish sourcing strategies to optimize cost, quality, service levels, and sustainability initiatives. Sourcing & Contract Management Lead the end-to-end procurement cycle: RFQ/RFP issuance, vendor evaluation, negotiation, contracting, and purchase order issuance. Develop, negotiate, and manage vendor contracts, ensuring compliance with group policies and local regulations. Monitor supplier performance, enforce SLAs, and drive supplier development and rationalization where needed. Governance & Compliance Ensure transparent procurement processes and adherence to corporate governance standards, anti-bribery, and conflict of interest policies. Handle procurement approval workflow, with payment processing handled by F&A. Support audits and internal controls, maintaining clear documentation and compliance traceability. Cross-Functional Collaboration Partner with Operations, Facilities, IT, and Projects teams to anticipate procurement needs and align sourcing activities. Work closely with F&A on budgeting, spend tracking, and payment timelines without compromising process independence. Data Analytics & Reporting Track procurement KPIs including cost savings, supplier performance, lead times, and compliance metrics. Provide monthly procurement dashboards and ad-hoc reports for management visibility.
Customer Relationship Management Serve as the main point of contact (SPOC) for assigned customers Manage daily communication related to, Inbound/Outbound operation, Inventory Status, Delivery and any service issue. Order & Operations Coordination Accurate order processing On-time dispatch and delivery Monitor order cut-off times and service commitments Proactively inform customers of any operational risks or delays Inventory & Data Accuracy Stock balances Batch and expiry information Quarantine or hold stock Support cycle counts and stock reconciliation with customers Investigate and explain inventory discrepancies Incident & Complaint Management Manage distribution and warehouse incidents including: Miss-pick /miss-delivery Delayed delivery Damage or temperature deviation
1. Stationary Controller & Purchase (Monthly Task) 2. Control uniform for staff 3. Control admin drivers & company vehicle 4. Control All company vehicle licenses (Street tax, business license, truck inspection, Logo tax with GDT, Logo tax with RKS, truck insurance) 5. Control and buy first aid and prepare a list of how to use it (used by staff at the office and Warehouse) 6. Control List staff ID card and print staff ID card 7. Prepared budget staff sharing condolence and maternity visit 8. Control monthly Petty cash expense 9. Collect and deliver all staff assets (New staff and Staff resigned) and do the exit clearance 10. Control meeting room and Minivan booking 11. Hygiene and gardening control by organized staff to do daily to make sure cleanliness and look green 12. Prepared to announce the new staff joining day in the group 13. Sort listing and contract for appointment to candidate for interview and support some HR docs 14. Recruitment and assist in recruitment activities: job posting, screening CVs, scheduling interviews, and reference checks. 15. Maintain and update employee records, contracts, and HR database. 16. Support employee relations, staff engagement, and disciplinary processes. 17. Assist in monitor staff attendance, leave, and overtime records. 18. Support travel arrangements, events, and meeting logistics. 19. Assist in general office management to ensure a smooth operation. 20. Flexible and ability to do in some urgent tasks 21. Any others task assigned by manager
Prevention of Injuries by helping to ensure that the work environment is safe for Associates, Contractors and Visitors. Identify potential risk/hazards and to find ways to prevent, eliminate, minimize, or reduce risk/hazards. Contribute to ensuring that the organization meets all health and safety legislation objectives and that appropriate risk mitigation/control measures are in place Carry out the training programs and meeting to promote workplace health, safety and Environmental. Engage in research activities related to PPE and equipment for safety practice Engage team in safety meetings and follow up on outstanding actions in a timely manner Perform field audits of Permit to Work, high work and job site activities Assist with investigating incidents and accidents to ensure the timely production of corrective and preventative action plans Provide advice, guidance and support to the organization with regards to health and safety legislation, issues and compliance together with all applicable organization policies and practices, referring to Line Manager as appropriate. Maintain and evaluate environmental records and documentation for compliance. Assist in forms completion with the contractor/visitor in line with organization procedures, to prevent HSE from potential damage. (e.g., permit to work, high work, scaffolding use etc.) Perform audits with internal or external and conduct monthly inspection related to health, safety and environment. Monitoring employees and Outsourced/ Subcon entrance the loading bay to comply unsafe conditions and unsafe activities in the warehouse. Health, Safety and Environment daily /Weekly and Monthly report with follow up finding issue Monitoring Related Works Conduct daily and monthly inspection of security Update and maintain the filing system to ensure that information is accurate, up-to-date and available for use Perform audits with internal or External related to security. Provide advice, guidance and support to Contractor/Visitor security orientations Maintain security daily records and documentation for compliance. Monitoring on pest control and cleaning to ensure the workplace with sanitation and
Human Resources Process recruitment, onboarding, and employee record management Coordinate with head-hunters and other referral sources for talent acquisition Facilitate on Recruitment Requisition Form for approval Participate in the group meeting/ functional meetings as well the assigned meetings Maintain HR databases, track employee attendance, and manage leave records Create applicant pool: posting in free website, job announcement and ads Prepare screening CVs, short-listed and sometimes prepare testing (writing, excel, typing) Contact candidate for the interview schedule and prepare the staff ID card Prepare employment contracts, confirmation letters, and other HR-related documents Collect staff information and prepare employee file Support performance evaluations and training programs Assist in organizing employee engagement activities and company events Support in handling employee grievances and disciplinary actions in line with company policy. Administration Manage office supplies, stationery, and equipment inventory Coordinate with suppliers for office maintenance, repairs, and procurement needs Oversee office cleanliness, security, and facility management Support arrangement of company meetings, training sessions, and staff travel (booking, accommodation, etc.) Prepare administrative letters, memos, and general correspondence Maintain proper filing and documentation for both HR and Admin records Assist in renewal of company licenses, insurance, and contracts Handle reception and general office communication when necessary Provide general support to visitors and staff Oversee office cleanliness GM and HOD commercial room make sure clean and have enough water Help to monitor implementation of work place for healthy and safety Facilitate Labor inspection from MLVT Help with effectively Implement discipline policy Arrange transportation for GM and other booking Well, prepare for meeting room and cleanliness Prepare team building activities & other events Other tasks assigned by HR /Admin Manager
Strategically manage warehouse in compliance with company’s policies and vision Oversee daily warehouse operation and delivery plan Monitor Project PICs to ensure the inventory both logical and physical are well controlled+V37 Ensure the inventory accuracy achieve with target Be able to monitor multiple warehouses and clients Ensure daily delivery plan are well performed Problem solving with internal team Problem solving with clients in case PICs not able to response Oversee receiving, warehousing, distribution and maintenance operations Initiate, coordinate and enforce optimal operational policies and procedures Manage stock control and reconcile with data storage system Plan work routes, assign tasks appropriately and appraise results Receive feedback and monitor the quality of services provided Ensure the team billing to customer on time and accurately Other ad-hoc duties as assigned by management