1. Parts Identification, Ordering, Receiving & Inspecting Parts
Identify correct OEM, aftermarket, and recycled parts using catalogs and estimating systems.
Verify part numbers, compatibility, and availability.
Place parts orders based on repair estimates and supplements.
Communicate with vendors regarding pricing, delivery schedules, and order status.
Receive all incoming parts shipments and verify accuracy of quantities and part numbers.
Inspect all parts for damage, defects, or incorrect items.
Report discrepancies and coordinate returns or reorders with vendors.

2. Organizing,Staging Parts & Inventory Management
Label and stage parts according to repair order (RO) numbers.
Organize parts in designated staging areas for technicians.
Maintain cleanliness and order within the parts storage area.
Track inventory levels and notify management when stock needs replenishing.
Maintain up-to-date records of parts on hand and backordered items.
Manage core returns, warranty parts, and credit tracking with suppliers.

3. Supporting Technicians, Estimators & SA
Provide technicians with needed parts promptly for ongoing repairs.
Assist estimators with parts pricing, availability, and OEM vs aftermarket decisions.
Communicate any delays or backordered items affecting repair timelines.

4. Documentation & Recordkeeping
Update repair orders with parts received, returned, or pending.
Maintain accurate documentation of purchase orders, invoices, and credits.
Ensure all parts match the estimate and any supplements submitted to insurance.

5. OP Vendor & Supplier Coordination, Cost Control & Quality Assurance
Develop strong working relationships with parts suppliers.
Track delivery times and follow up on missing or late orders.
Negotiate pricing when permitted by company policies.
Ensure parts ordered align with shop policies and insurance requirements.
Help reduce cycle time by ensuring timely parts availability.
Minimize costly delays by proactively resolving parts issues.

6. Safety & Compliance
Follow workplace safety procedures when handling parts and materials.
Comply with company policies and OEM repair standards.
Maintain confidentiality of customer and insurance information.

- Knowledge:
1. Automotive Parts & Purchase Knowledge
2. Parts Catalog & Estimating Systems
3. Inventory & Supply Chain Knowledge
4. Documentation & Billing.

- Skills:
1. Technical Skills
2. Communication & Customer Service
3. Organizational & Administrative
4. Analytical & Problem-Solving
5. Time Management.

- 3-5years work in related field. 

- Other: Strong parts sourcing skills and vendor relationships, Experience managing complex orders, supplements, and insurance-related repairs, Proven track record of accurate parts management and financial accountability.