Role and Responsibilities of Accounting Officer

The Accounting Officer is responsible for providing support to the Accounts Payable team and assisting with administrative tasks to ensure smooth and efficient accounting operations. The role requires attention to detail, accuracy, and the ability to work closely with both the finance and other teams.

Key Responsibilities:

1. Accounts Payable Support
   • Assist in checking, verifying, and processing supplier invoices & call for supplier quotation.
   • Check payment requests and ensure proper supporting documents are attached.
   • Help maintain updated supplier records and reconciliations.
   • Follow up with suppliers on invoice or payment-related issues.
   • Ensure timely filing and documentation of all payable records.
2. Administrative Support
   • Assist in preparing and organizing financial documents for internal and external use.
   • Coordinate with other departments for document collection and approvals.
   • Provide support for finance-related meetings.
3. Reconciliation and Reporting Assistance
   • Support in reconciling petty cash, supplier accounts, and other assigned accounts.
   • Assist in preparing basic reports or summaries for review by the Accounting Supervisor.
   • Help ensure data accuracy in the accounting system (NAV).
4. Other Tasks
   • Perform additional duties as assigned by the Accounting Supervisor or Finance Manager.
   • Provide support on the monthly tax regarding the purchase invoices.
   • Follow internal controls and procedures to safeguard company assets.

Key Challenges

• Ensuring accuracy while handling a high volume of invoices and documents.
• Meeting strict deadlines for payments and reconciliations.
• Coordinating with multiple departments and suppliers to collect and verify documents.
• Balancing accounting support tasks with administrative responsibilities.
• Maintaining proper filing and documentation to support audits and internal controls.