Position Summary

The Procurement Executive is responsible for managing local and overseas purchasing activities to ensure timely, cost-effective, and quality procurement of goods and materials. This role requires strong communication in both English and Chinese to coordinate with regional and overseas suppliers. The Procurement Executive leads sourcing, negotiation, and order tracking processes to support smooth business operations and cost efficiency.

Key Responsibilities

1. Overseas Purchasing & Sourcing

• Manage overseas procurement, including supplier communication in Chinese and English.
• Source and evaluate new international vendors for materials, packaging, and equipment.
• Obtain quotations, compare costs, and prepare purchase orders (POs).
• Monitor international shipping schedules and ensure on-time delivery.
• Handle import documentation and coordinate with logistics and customs teams.

2. Supplier Relationship Management

• Maintain strong relationships with both local and international suppliers.
• Conduct supplier evaluations regarding quality, reliability, and delivery performance.
• Communicate clearly in Chinese with suppliers to resolve any product, shipment, or payment issues.
• Maintain an updated supplier database with pricing, lead time, and contact information.

3. Cost Control & Negotiation

• Negotiate pricing, terms, and contracts to ensure cost savings and long-term supplier value.
• Analyze procurement trends to identify cost-reduction opportunities.
• Support budget planning and monitor procurement spending.

4. Inventory & Order Coordination

• Work closely with Warehouse and Store teams to ensure stock levels meet business demand.
• Plan and place orders in line with sales forecasts and consumption reports.
• Ensure all imported products meet company quality standards and legal compliance.

5. Documentation & Reporting

• Maintain accurate records for international purchasing, import permits, and invoices.
• Prepare monthly procurement and cost analysis reports for management.
• Ensure compliance with procurement policy and audit requirements.

6. Internal Collaboration

• Coordinate with Finance, Operations, and Supply Chain teams for payment and delivery follow-ups.
• Participate in planning meetings to align purchasing schedules with operational needs.

• Bachelor’s degree in Business Administration, Supply Chain, International Trade, or related field.
• 3–5 years of procurement experience, with at least 1–2 years in overseas sourcing.
• Strong communication skills in Chinese (Mandarin) and English (verbal and written).
• Excellent negotiation, supplier management, and coordination skills.
• Knowledge of import/export procedures and international shipping documentation.
• Proficient in Microsoft Excel or procurement systems.
• Detail-oriented, analytical, and able to work under pressure.