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Department
Administration & Human Resources

Reports To
General Manager / Managing Director

Job Summary
The Executive Administrative and Human Resources is responsible for overseeing the company's administrative operations and supporting human resource functions to ensure an efficient, organized, and compliant workplace. This role coordinates with all departments, maintains HR documentation, manages office administration, ensures compliance with labor regulations, and provides administrative support to management while promoting a professional working environment.

1. Key Responsibilities
1.1. Human Resources
1.1.1 Obtain updated information from the Ministry of Labor and Vocational Training and conduct monthly meetings to communicate labor law updates and regulatory changes.
1.1.2 Update, prepare, and maintain employment contracts and other HR-related documentation.
1.1.3 Monitor and verify daily staff attendance to support payroll processing, performance monitoring, and the Incentive Plan.
1.1.4 Collaborate with department heads to understand departmental workflows, staffing needs, and the working environment.
1.1.5 Prepare and maintain the company's organizational chart with updated employee photos and display it on the company information board.
1.1.6 Maintain employee records and ensure confidentiality of all HR information.
1.1.7 Support recruitment, onboarding, and employee orientation as required.
1.1.8 Ensure compliance with company policies and applicable labor laws and regulations.

1.2 Administration
1.2.1 Manage, organize, review, and maintain company documents and records, including:
- Company profiles
- Employment contracts
- Sales contracts
- Memoranda of Understanding (MOUs)
Licenses, permits, and other corporate documents
1.2.2 Prepare and maintain a fixed asset inventory in collaboration with all departments (e.g., computers, office furniture, equipment), ensuring records are updated regularly.
1.2.3 Control and monitor office supplies, stationery, and administrative inventory.
1.2.4 Coordinate office maintenance and ensure a clean, safe, and organized working environment.
1.2.5 Supervise administrative support activities to ensure efficient office operations.
1.2.6 Ensure administrative office staff maintain a professional standard of performance and appearance.

2. Coordination and Reporting
- Coordinate with all departments to improve communication and operational efficiency.
- Prepare periodic administrative and HR reports for management.
- Recommend improvements to administrative processes, HR procedures, and internal controls.
- Take note and prepare the minute of meetings
- Perform other duties assigned by management.

3. Qualifications
- Bachelor's degree in Business Administration, Human Resources, or a related field is preferred.
- Minimum of three (3) years of experience in administration, office management, or human resources support.
- Strong leadership, coordination, and problem-solving skills in a fast-paced environment.
- Excellent communication skills in English; proficiency in Khmer is required.
- Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Ability to handle confidential information with professionalism and discretion.
- Strong organizational, time management
- Experience working with senior management and cross-functional departments is an advantage.