Role and Responsibilities of Accounting Officer

The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the company in a cost-effective and timely manner, while ensuring quality and compliance with internal policies and supplier agreements.

Key Responsibilities:

• Identify reliable suppliers, evaluate quotations, and negotiate pricing, terms, and contracts to secure the best value for the company.
• Process purchase requests, prepare purchase orders, and ensure timely delivery of goods and services.
• Monitor inventory levels (marketing material & spare parts) and coordinate with relevant departments to maintain adequate stock without over-purchasing or stock out.
• Maintain accurate procurement records, supplier data, and price comparisons.
• Conduct supplier evaluations and develop strong vendor relationships.
•  Ensure purchased items meet quality standards, specifications.
• Coordinate with Finance and Warehouse teams to ensure proper invoicing, payments, and delivery verification.
• Assist in cost control by identifying opportunities for savings and efficiency improvements.
• Comply with company policies, procurement procedures, and legal/ethical standards.
• Prepare procurement reports and support audits as required.

Key Challenges

• Balancing quality requirements with budget constraints while negotiating the best possible terms.
• Ensuring suppliers deliver on time and meet agreed standards, avoiding delays or quality issues.
• Managing last-minute or unplanned purchase needs for marketing events.
• Comply with procurement procedures, documentation, and audit requirements consistently.
• Priorities tasks from different teams while maintaining efficiency.