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•Job Summary:
The PA to the CEO provides comprehensive, confidential support to the CEO while concurrently managing company expenses, identifying cost-saving opportunities, and ensuring financial discipline across departments. This role acts as a trusted partner to the CEO, streamlining operational efficiency and guarding company resources.
• Executive Support & Administration
◦ Calendar Management: Meticulously manage the CEO's complex, frequently shifting calendar, including prioritizing meetings and appointments.
◦ Communication Gatekeeping: Act as the primary point of contact, screening calls, emails, and correspondence; drafting responses on behalf of the CEO.
◦ Travel & Logistics: Arrange comprehensive travel if needed itineraries, including international/domestic flights, accommodation, and transportation.
◦ Meeting Coordination: Organize board meetings, conferences, and staff briefings; prepare agendas, take detailed minutes, and track action items.
◦ Confidentiality: Handle highly sensitive, confidential corporate information with extreme discretion.
• Cost Control & Financial Management
◦ Expense Management: Review, approve, and process CEO and executive expense reports to ensure compliance with company policies.
◦ Budget Tracking: Monitor departmental budgets, identifying variances and investigating unnecessary expenditures.
◦ Cost Optimization: Proactively analyze business operations, procedures, and vendor contracts to identify opportunities for reducing costs and increasing efficiency.
◦ Reporting: Generate regular financial reports, briefings, and analyses for the CEO to aid in strategic decision-making.
◦ Procurement Support: Collaborate with vendors and procurement teams to negotiate better rates and monitor service levels.
◦ Prepare and take off BOQ for respective project for Construction and MEP design drawings.
​​​​​​​◦ Supporting assignment for MD if needed.

• Experience: 6 years above of experience as a Personal Assistant or Engineering QS in (CONSTRUCTION FIELD) supporting C-Level executives.
• Education: Bachelor’s degree in ENGINEERING & COSTS CONTROL, Accounting, Business Administration, or a related field preferred.
• Financial Acumen: Strong understanding of budgeting, expense tracking, and basic accounting principles.
• Technical Skills: High proficiency in MS Office Suite (Word, Excel, PowerPoint) and expense reporting tools (e.g., Concur, Expensify).
• Soft Skills: Exceptional organizational skills, proactive problem-solving, high attention to detail, and ability to work under pressure. Key Performance Indicators (KPIs)
• Reduction in unnecessary operating expenses.
• Accuracy and timeliness of expense report processing.
• Efficiency of the CEO's calendar management.
• Accuracy of meeting minutes and follow-up actions.