To provide clerical and administrative support by coordinating daily office operations, organizing meetings and records, and assisting with general administrative, accounting, and tax-related tasks. The role ensures smooth communication in both English and Khmer, maintains proper documentation, and supports collaboration across teams with a cheerful and professional attitude.

Administrative and Clerical Coordination:
• Coordinate administrative and clerical functions to ensure efficient office operations and smooth workflow across departments.
• Provide general administrative support to the finance team and other departments as needed, including preparing reports, creating presentations, and assisting with travel arrangements.
• Act as a point of contact for internal and external inquiries, directing calls and emails to the appropriate personnel and providing helpful information.
• Proactively identify and resolve administrative issues to ensure a seamless and productive work environment.

Meeting Organization and Minute Taking:
• Organize and schedule meetings, including preparing agendas, distributing meeting materials, and coordinating logistics. This requires strong organizational skills and attention to detail.

• Attend meetings and accurately record minutes, capturing key decisions, action items, and discussions. Ensure that minutes are distributed promptly to relevant stakeholders.
• Maintain a central repository of meeting minutes and related documents for easy access and reference.
• Assist in the preparation of presentations and other materials for meetings as needed.

Records Management and Compliance:
• Maintain official records and correspondence, including government letters, contracts, and financial documents, in accordance with established procedures and regulatory requirements.
• Ensure the accuracy and completeness of all records and implement measures to protect sensitive information.
• Stay up to date on relevant regulations and compliance requirements related to records management.

Filing Systems and Information Resources:
• Manage filing systems and information resources to provide quick access to accurate data when required. This includes organizing files, indexing documents, and maintaining databases.

Communication and Language Support:
• Support communication in English and Khmer to facilitate effective collaboration with internal teams and external stakeholders.
• Ensure that all communication is professional, accurate, and culturally sensitive.

Team Collaboration and Work Environment:
• Promote a cooperative and cheerful work environment to strengthen team collaboration and staff support.
• Foster positive relationships with colleagues and contribute to a supportive and inclusive team culture.

• Bachelor’s degree in business administration, Management or related field; candidates currently in Year 2 or above of an Associate/bachelor’s program will be considered with relevant administrative experience.
• 0–1 year of experience in administrative or related fields.
• Proficiency in both English and Khmer (spoken and written), with ability to draft, interpret, and manage professional and official correspondence.
• Demonstrated experience in managing documentation, filing systems, and administrative operations.
• Proficiency in Microsoft Office applications and office management systems.
• Ability to read, interpret, and process government letters and regulatory documents.
• Knowledge of general administrative processes, meeting coordination, and minute-taking.

• Strong organizational and record-keeping skills, with attention to accuracy and confidentiality.
• Effective communication skills in both Khmer and English, with the ability to interact across all levels of the organization.
• Strong coordination skills to manage multiple tasks and priorities.
• Problem-solving ability and proactive approach in handling administrative challenges.
• Team collaboration skills to support cross-functional activities.
• Cheerful, approachable, and supportive personality that fosters positive working relationships.
• High level of professionalism, integrity, and discretion in handling sensitive information.
• Initiative and reliability, with the ability to work independently under minimal supervision.

• Adaptability and flexibility in responding to changing priorities and fast-paced environments.
• Detail-oriented mindset with commitment to accuracy and quality in all tasks.