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The Executive Assistant (EA) will provide high-level, confidential administrative and operational support directly to the top management. This role requires exceptional organizational skills, professional representation, and fluency in both Chinese and English, acting as a critical link between the management team, internal departments, and external partners. The EA must be prepared for regular business travel, including provincial site visits.

Management Representation & Communication

• Act as the primary point of contact and representative for the Executive team, liaising with internal staff, clients, partners, and government bodies with the utmost professionalism.
• Manage sensitive information and maintain strict confidentiality regarding company strategy, personnel, and financial matters.
• Prepare, proofread, and format confidential documents, presentations, and reports for Executive review.

Administrative & Operational Support

• Manage complex calendars, scheduling meetings, teleconferences, and appointments across multiple time zones.
• Arrange detailed domestic and international travel logistics, including flight, accommodation, and ground transportation for the executive team.
• Oversee general office administration, ensuring efficient workflow and management of supplies, equipment, and vendor relations.

Translation & On-site Support

• Provide real-time verbal interpretation (simultaneous and consecutive) and written translation of technical and business documents between Chinese (Mandarin) and English.
• Accompany top management on frequent provincial site visits to construction projects or real estate holdings, providing on-the-ground administrative support, documentation, and translation.
• Document meeting minutes and action items, particularly during bilingual internal and external sessions.

• Gender: Male candidate preferred to align with the specific requirements of the executive team and frequent site visit environments.
• Language Fluency: Must be professionally fluent (verbal and written) in both English and Chinese (Mandarin)
• Industry Experience: A minimum of 5 years of experience in an Executive Assistant, Personal Assistant, or similar high-level administrative role is required.
• Sector Background: Prior working experience within the Construction, Engineering, or Real Estate Development industries is mandatory.
• Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Travel: Must be willing and able to travel frequently to provincial sites with short notice.